time management tips

10 Ruthless Ways to Get Focused and Manage Your Time

Posted on Posted in Career

This year, I plan to be ruthless about managing my time, and you should too. Because “wasted time is worse than wasted money.”

Look at it this way,  you can blow your entire paycheck on a summer vacation to Venice, Italy, then work your but off in the Fall to recoup your cash.

You could go broke this year, and in the next 2 years become a billionaire (By the way, if that happens to you call me—I’m your new BFF.).

But what you won’t be able to do is make up for lost time.

So do yourself a favor: stop taking “the business of you” off of your to-do list.

Here’s how:

1.Create before you consume – Typically your bad habits start the first thing in the morning when you reach for your phone. Next thing you know, you’re scrolling through your favorite social media feed consuming everyone else’s business. Then 2 hours has passed and your priorities take a back seat. Or maybe first thing in the morning, you read your emails, next thing you know you get bogged down responding to other people’s problems. Here’s the thing, put you first.Even if you have to get up an hour earlier or go to bed an hour later to get a lead on the following day.

2. Schedule the process, not the goal –  Most of us get so focused on accomplishing our goals that we set unrealistic expectations and forget about the process required to achieve them. So to avoid feeling overwhelmedI block off time on my calendar so people can’t interrupt my workflow, and work on the steps required to achieve my dreams.  Then I treat myself each week (Spoiled  I know, but small wins keep me going).

3. Plan 15 – 30-minute meetings – It’s no secret, I hate meetings. But I do understand its’s a requirement in business.  Here are my thoughts, when people understand they only have a short window of time to speak with you–they will focus on the top priorities.

4. Exercise your right to say NO– Remember this, each time you say YES to someone, you’re saying NO to yourself.  Check out more tips on how to say no.

5. Say NO to notifications – From text messages and email to Facebook and new post alerts from your favorite bloggers, notifications are the new distractions. So if you want to get ish done, get in beast mode. Turn off app notifications on your phone and desktop computer. Then take it a step further, and install Facebook Feedblocker on your desktop so you can avoid falling into the trap of someone else’s business. 

6. Avoid the phone — Seriously, say it with me: “My cell phone is not a tracking device. It’s okay if I’m not available at all times.”

7. Reduce the number of times you check your email – Nowadays, many people live by an unwritten rule that you have to respond to text messages, emails, etc., right away. Here’s the thing, there’s a heavy price to pay for distractions. Switching between tasks and emails—throws you off of your game. Besides, do you really have to respond immediately? If possible check your emails 2-3 times/day. Here’s the thing, there’s a heavy price to pay for distractions. Switching between tasks and emails—throws you off of your game. Besides, do you really have to respond immediately? If possible check your emails 2-3 times/day.

8. Delay your response or answer to someone’s question – Own your power–it is within your right to request more details before you confirm or commit to anything. Give yourself 24 hours to respond. 

9. Schedule certain hours of the day for returning phone calls, engaging your followers on social media and making appointments. Typically, on Monday, Wednesday and Thursday, I don’t take calls or appointments until 1: 30 pm.

10. Delegate – Recently, Investor & Shark Tank judge Barbara Cocoran ( my BFF in my head) said: “It’s normal to get stuck, but stupid to stay stuck. Get up and figure out who else can do the stuff you’re stuck on and get rid of it!” I couldn’t agree more, whether you delegate making dinner to your kids or hire a freelancer from Fivver—get focused on getting the work done through other people and deleting it from your to-do list.

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